Notice of VCC Annual General Meeting 2025 (online bookings now available)

The Victorian Climbing Club will hold their Annual General Meeting at 7.30 pm on 23 September 2025.

Physical Location

The 'upstairs room' at the Retreat Hotel, Abbotsford. Come along from 6.30 pm for an informal meal before the meeting starts. 

Online Access

Members are able to join the meeting online. However, bookings are required. Register for the meeting by 'buying' an online ticket here using the 'Get Ticket' button. Members will need to log onto the VCC Member Portal to register. Follow the four steps when booking the ticket. There is no cost in Step 3 and you don’t need to download the tickets in Step 4.

Annual General Meeting 

Agenda:

• Confirmation of previous AGM minutes 
• Reports
• Election of office bearers and committee members
• Other business

Members can log onto the VCC Members Portal to see the detailed AGM agenda. (Log in using the button in top right corner before clicking the link to avoid receiving an error message.)

Notes:

• The Rules Of The Victorian Climbing Club outline the governance and operations of the Club, including the way the AGM is conducted, and the election of the office bearers and committee
• The rules include that a member may appoint another member for proxy voting at the AGM. This digital proxy form can be submitted at least 24 hours before the commencement of the meeting (by 22 September 2025). Otherwise, a suitable written proxy nomination can be submitted to the Chairperson before or at the start of the AGM.

Special General Meeting

A special general meeting (SGM) will be convened at the conclusion of the AGM. 

Agenda:

• Appointment of members to club functions
• Launch of You Yangs guidebook
• Any other business

Members can bring other business to the SGM. Items can be included on the agenda by giving written notice of the business to the Secretary (secretary@vicclimb.org.au) by Monday, 8 September 2025. Other business can also be raised without notice by members at the SGM. 

Members can log onto the VCC Members Portal to see the detailed SGM agenda. (Log in using the button in top right corner before clicking the link to avoid receiving an error message.)