Notice of VCC Annual General Meeting 2025

The Victorian Climbing Club will hold their Annual General Meeting at 7.30 pm on 23 September 2025.

Location

The 'upstairs room' at the Retreat Hotel, Abbotsford. Come along from 6.30 pm for an informal meal before the meeting starts. 

Annual General Meeting 

Agenda:

• Confirmation of previous AGM minutes 
• Reports
• Election of office bearers and committee members
• Other business

Members can log onto the VCC Members Portal to see the detailed AGM agenda. (Note: Log in before clicking the link to avoid receiving an error message.)

Notes:

• The Rules Of The Victorian Climbing Club outline the governance and operations of the Club, including the way the AGM is conducted, and the election of the office bearers and committee
• The rules include that a member may appoint another member for proxy voting at the AGM. This digital proxy form (link pending) can be submitted at least 24 hours before the commencement of the meeting (by 22 September 2025). Otherwise, a suitable written proxy nomination can be submitted to the Chairperson before or at the start of the AGM.

Special General Meeting

A special general meeting (SGM) will be convened at the conclusion of the AGM. 

Agenda:

• Appointment of members to club functions
• Launch of You Yangs guidebook
• Any other business

Members can bring other business to the SGM. Items can be included on the agenda by giving written notice of the business to the Secretary (secretary@vicclimb.org.au) by Monday, 8 September 2025. Other business can also be raised without notice by members at the SGM. 

Members can log onto the VCC Members Portal to see the detailed SGM agenda. (Note: Log in before clicking the link to avoid receiving an error message.)